Time tracking your team trusts, not just tolerates
Accurate timesheets, optional screenshots, app and website logs, and activity levels. Consent-first, with a native desktop app for Windows and a mobile app for Android.
- Automatic timesheets
- Optional screenshots
- Activity and idle detection
What is time tracking software?
Time tracking is how a team records the hours they spend on work and turns them into timesheets you can bill and pay from. BusinessHRM tracks time with a native Windows desktop app, task timers on web and Android, optional screenshots, and activity levels, and it only runs once an employee starts it.
What BusinessHRM does about it
BusinessHRM tracks time where the work already happens. People start a timer on a task from the desktop app, the web, or their phone, and the timesheet builds itself as they work. Screenshots and activity levels are optional and always visible to the person being tracked, idle time can be kept or discarded on the spot, and every approved hour flows straight into payroll and client invoices with nothing re-keyed.
Why teams go looking for time tracking
- 01Hours get rebuilt from memory on FridayBy the end of the week nobody remembers exactly where Tuesday afternoon went, so timesheets become guesswork and billable minutes quietly leak away.
- 02Monitoring feels like surveillanceHeavy trackers record everything and tell employees nothing. That breeds resentment, not productivity, and good people start looking for the door.
- 03The timer lives in a different tool than the workTime sits in one app, tasks in another, payroll in a third. Someone loses a chunk of every week copying numbers between them and still gets it wrong.
What the tracker records, and what it never does
Tracking only works when people trust it. So the rules are simple, and the employee sees the same data their manager does.
Recorded, and visible to the employee
- Time on each project and task, from the moment they press start
- Idle time, which the employee can keep or discard
- An activity level worked out from click and key press counts
- Apps and websites used while the timer runs, if your company turns it on
- Screenshots, only if your company switches them on
Never recorded
- What anyone types. Key presses are counted, never captured
- Anything before the timer starts or after it stops
- Location in the background. The Android app checks location only at check-in, and only when your company asks for it
How time tracking works
From install to invoice in four steps
The same hours move from the tracker to the timesheet, then on to payroll and the client invoice. Nobody copies them.
- 1
Windows 10 and 11
Install Team Tracker and sign in
Download the desktop app, install it without admin rights and sign in with your BusinessHRM account. It keeps itself up to date.
- 2
Consent first
Pick a task and press start
The employee chooses the project and task. Nothing is recorded until they start the timer, and they can pause or stop it at any time.
- 3
Online or offline
Work as normal
Time, activity levels and any screenshots are kept on the computer if the connection drops, then synced when it comes back.
- 4
Every week
Approve, then pay and bill
Managers approve weekly timesheets. Approved hours become payroll inputs and invoice lines without being typed again.
What your team and managers actually see
Real screens from Team Tracker and the web app. The dashboard above is the employee's own view. These are the settings, captures and reports around it.
Settings in plain sight
Account, workspace switching, updates, theme and the screenshot capture interval, all visible to the person running the tracker.
Screenshots, only when switched on
If your company uses them, each capture is timestamped and filterable by date. The employee can see every one that was taken.
Trends across the week
Worked hours per day, idle time and average activity, so patterns show up without anyone building a spreadsheet.
Every log, with earnings
Each entry lists the task, employee, start and end time, total hours and earnings from their hourly rate, ready for approval.
Hours by project and task
A daily trend of hours above a table of tasks and earnings, filtered to the project or client you are about to invoice.
Try it on your own computer first
Create a free workspace, install the Windows tracker and time one task. You will see exactly what your team would see before you ask anyone to use it.
What you get with Time Tracking
Included on every plan, including the free Starter plan for unlimited users.
One-click start, accurate to the minute
Track time against projects and tasks from the desktop app, web, or mobile. Timesheets build themselves while people work.
Screenshots, only when you want them
Switch them on or off for your company. Scale lets you choose the capture interval (5 to 60 minutes) and adds blur and quality controls. Employees always see what is captured.
Activity levels without keylogging
We count clicks and key presses to show an activity percentage. We never record what people actually type.
Idle detection that is fair
When someone steps away, idle time is flagged and the employee decides whether to keep or discard it. No padded hours, no silent surveillance.
Apps and websites
See which apps and sites went into tracked time, so you can bill accurately and spot blockers early.
Works everywhere your team does
A Windows desktop app that keeps working offline and syncs when the connection returns, task timers in the web app, and check-in and timers on Android.
What changes once it is running
- Bill for the work you actually didEvery tracked minute lands on the right project, so the hours you invoice match the hours you delivered.
- Keep trust while you get visibilityPeople can see exactly what is recorded and discard idle time, so tracking reads as fair rather than as spying.
- Stop copying numbers between toolsApproved hours feed payroll and billing directly, which removes the Friday spreadsheet and the errors that come with it.
Who it is for
- Agencies and consultanciesAnyone who sells time and needs the hours on the invoice to match the work on the project.
- Remote and hybrid teamsDistributed teams that want honest visibility without the invasive feel of always-on monitoring.
- Field and shift crewsOn-site teams that clock in from mobile or a kiosk with device and location context.
- Ops and finance leadsManagers who need one trustworthy source for hours before it reaches payroll and clients.
Ask about hours instead of exporting them
The in-app assistant answers questions about time you are allowed to see. Connect Claude or another AI tool through the MCP server when you want it to create or change records too.
- In-app AI chat
"How many hours did I log on the Website Redesign project this week?"
- In-app AI chat
"Who still has unapproved timesheets for last week?"
- Claude, ChatGPT or Cursor via MCP
"How many hours did the design team log on client projects last week, per person?"
- Claude, ChatGPT or Cursor via MCP
"Create a task on the Onboarding project for Ali to review our timesheet rules, due Friday."
Example prompts. The in-app chat answers questions and does not change records. Creating and updating records with AI happens through the MCP server, with the permissions of the person who connected it.
Software this replaces
Get time tracking without paying for a separate tool, and keep the rest of your business attached.
See all comparisons- HubstaffKeeps the automatic timers, screenshots, and activity levels, and adds the HR, payroll, and invoicing Hubstaff leaves to other tools.BusinessHRM vs Hubstaff
- Time DoctorThe same productivity insight and idle detection, without bolting on a separate HR and finance stack.BusinessHRM vs Time Doctor
- Toggl TrackProject-level timers and reports, plus the payroll and billing Toggl was never built to do.
- ClockifyFree-style timesheets grown up into approvals, payroll, and client invoices in one system.
Time Tracking questions, answered
Is BusinessHRM time tracking consent-based?
Yes. Tracking only runs when an employee starts it, and they can see exactly what is recorded. Admins choose whether screenshots and app and website logs are switched on.
Does it record keystrokes?
No. We count keystrokes and clicks to calculate an activity level, but the content of what is typed is never captured or stored.
Can I use it offline?
Yes. The desktop app keeps activity and screenshots on the computer while offline and uploads them automatically when the network returns.
Which platforms does the desktop app support?
The desktop tracker runs on Windows 10 and 11. There is no macOS tracker. On other computers, team members use task timers in the web app, and the Android app covers check-in and timers on the go. The Android app is in Google Play review and launches on 20 October 2026, and the iOS app is coming soon.
How many screenshots are included?
The free plan captures up to 50 screenshots per user each month at a fixed 10 minute interval. Growth raises that to 500 a month at a 5 minute interval. Scale removes the cap and lets you choose the interval, from every 5 minutes to every hour.
How does tracked time reach payroll and invoices?
Approved hours become payroll inputs and invoice line items in one step, so billable and payable time never has to be re-entered by hand.
Honest hours, from the first timer
Start free, install Team Tracker on Windows, and turn tracked time into timesheets, payroll and invoices without a spreadsheet in between.
Free forever for unlimited users. No credit card required.