Bill more of every hour your agency works
Track time against client projects, turn it into invoices, and keep delivery, sales, and finance in one place. No more leaking billable hours between tools.
Free forever for unlimited users. No credit card required.
What is BusinessHRM for agencies?
BusinessHRM for agencies brings time tracking, projects, sales, and invoicing into one platform, so the hours your team works turn into the hours you bill without leaking between separate tools.
Where agency margin quietly goes
If one of these sounds like last month, the rest of this page is for you.
Billable hours leak between tools
Time lives in one app and invoices in another, so the minutes that never get copied across simply never get billed.
Scope creep with no live budget view
A project quietly goes over because nobody sees hours against budget until the work is done and the margin is already gone.
Five subscriptions to run one agency
Separate tools for time, projects, CRM, and invoicing mean five bills, five logins, and numbers that never quite agree.
From the hour logged to the invoice paid
Real screens from the app, in the order the work moves through your agency.
Budget burn you can act on
Every project shows its members, deadline, client and progress. Budgets and hourly rates sit on the project, so an overrun shows up mid-project, not at invoicing.
New business next to delivery
Deals move across a pipeline you can read at a glance. Send a branded estimate, and once the client accepts it, the project is already set up.
Every client, one history
Each contact carries a full timeline of deals, projects, invoices and tickets, so whoever picks up the phone knows where the account stands.
A month at your agency, on one platform
Follow one client from signed estimate to paid invoice. Nobody exports a spreadsheet at any point.
- 1
The pitch
The client accepts your estimate
You send a branded estimate from the CRM. When the client accepts it online, it converts into a contract, a project and an invoice in one step, with the scope and budget carried over.
- 2
Kick-off
The team and the client get access
Add your people to the project with their hourly rates. Invite the client to the client portal, where they see only their own projects, estimates, invoices and tickets.
- 3
Every day
Time lands on the right task
People start a timer on the task they are working on, from the browser, the Android app or the Windows desktop tracker. The hours attach to the project and client automatically.
- 4
Mid-project
You see the budget before it is gone
Hours and budget burn show live on the project. If a retainer is running hot, you have the conversation with the client now, not after the margin has gone.
- 5
Friday
Timesheets get approved
Managers approve the weekly timesheets, so only checked hours can be billed or paid.
- 6
Month end
You invoice, the client pays online
Approved hours and milestones become the invoice. The client pays by card or bank through the payment gateway you connect, and the payment reconciles against the invoice.
Put one live client project in it this week
Set up a single project, invite the team and track a week of hours. By Friday you will know whether the invoice matches the work.
How BusinessHRM helps agencies
BusinessHRM keeps the whole agency in one place. Time tracks against tasks, budget burn is visible per project while you can still act on it, and approved hours become a client invoice with online payment built in. New business runs in the same system, so an accepted estimate becomes a contract, a project and an invoice in one step.
- Recover the hours you used to loseInvoices built from tracked time capture the billable minutes that fell through the gap between tools.
- Protect your marginLive budget burn surfaces overruns while you can still act, so profitable projects stay profitable.
- One bill instead of fiveTime, projects, CRM, and invoicing on one platform means one subscription and numbers that reconcile.
Capture every billable minute
Time tracks against tasks, so the hours you invoice match the work you delivered.
See budget burn live
Watch hours against budget per project and catch overruns before they eat your margin.
From timesheet to invoice
Approved time becomes a client invoice, with online payment built in.
Coming from GoHighLevel?
Import contacts, custom fields, tags, pipelines, deals and users from GoHighLevel instead of re-typing your client list.
Who on your team feels the difference
Written for
- Marketing & creative agencies
- Design & dev studios
- Consultancies
Agency owner
Revenue, hours and budget burn per client from one database, so you know which accounts actually make money.
Account and project managers
Budgets on every project, a client portal instead of status emails, and estimates that turn into projects without re-typing.
Finance and ops
Invoices drafted from approved time, recurring invoices for retainers, reminders for late payers and online payment reconciliation.
Designers, writers and developers
One timer on the task they are already in, one login, and their leave and payslips in the same place.
What you can stop paying for
The tools agencies most often move off, and what takes their place.
- Instead ofHubstaff or Harvest Time tracking that flows straight into billing instead of an export.
- Instead ofAsana or Trello Project delivery with budget and hours attached to every task.
- Instead ofFreshBooks or Zoho Invoice Client invoicing driven by the time you actually tracked.
Go deeper
The parts of BusinessHRM agencies use most, in detail.
Can clients see only their projects?
Yes. The client portal shows each contact only their own projects, estimates, invoices and tickets, while the rest of your workspace stays private.
Can I invoice straight from tracked hours?
Yes. Approved time logs and milestones become invoice line items, and clients can pay online by card or bank through the payment gateway you connect.
Can I track budget against each project?
Yes. Budgets, hourly rates and burn are tracked against every project, so overruns surface early instead of at invoicing.
Does won business flow into delivery?
Yes. An accepted estimate converts into a contract, a project and an invoice in one step, with the scope and budget already in place.
We run our marketing on GoHighLevel. Can we bring that data across?
Yes. The GoHighLevel integration imports contacts, custom fields, tags, pipelines, deals and users, so your client list does not have to be re-typed.
Stop losing billable hours between tools
Track the time, run the project and send the invoice from one workspace. Start free and bring your first client across today.
Free forever for unlimited users. No credit card required.