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Invoicing & Finance

Invoice the hours you tracked, and get paid online

Create invoices from tracked time and milestones, accept online payments, and keep expenses and credit notes in the same system as the work.

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  • Invoice from time logs
  • Online payments
  • Expenses and credit notes
9payment gateways you can connect for card and bank payments
  • Stripe
  • PayPal
  • Authorize.net
  • Razorpay
  • Paystack
  • Mollie
  • PayFast
  • Square
  • Flutterwave
BusinessHRM invoice list with totals, paid and unpaid amounts, dates and payment status

What is invoicing software?

Invoicing and finance is how you bill for work and get paid. BusinessHRM builds invoices from the hours and milestones it already tracks, accepts online payment, and keeps expenses and credit notes next to the work they belong to.

What BusinessHRM does about it

BusinessHRM pulls approved time and milestones straight onto an invoice, so billable work never has to be hunted down. Clients pay online by card or bank through the gateway you connect, and the invoice reconciles itself when they do. Expenses log against the right project with receipts attached and roll into the correct invoice, and credit notes and taxes are handled cleanly, leaving a record your accountant can work from.

Why teams go looking for invoicing and finance

  1. 01Billable work leaks before it is invoicedHours tracked in one tool have to be found and copied into an invoice in another, and the ones that slip through never get billed.
  2. 02Getting paid takes too many stepsClients receive a PDF, then have to arrange a transfer, so invoices sit unpaid while someone chases them by email.
  3. 03Expenses live in a shoeboxReceipts and reimbursements are tracked separately from projects, so costs get forgotten and margins look better than they are.

From time log to margin report

Invoices are only as good as what feeds them. These are the screens either side of the bill.

01

The hours you are about to bill

Every approved log with its task, employee, hours and earnings from the hourly rate, ready to become invoice lines.

  • Nothing billable gets left in a timesheet
BusinessHRM time log table listing each task, employee, start and end time, total hours and earnings
02

Expenses, with the receipt attached

Item, price, employee, supplier, date and approval status, logged against a project so it can be re-billed or reimbursed.

  • Recurring expenses
  • Reimbursement tracking
BusinessHRM expense list with item, price, employee, supplier, date and approval status
03

Where the money went

A spending trend and a breakdown by category, next to income, so the margin you see is the one you made.

  • Income versus expense report
  • CSV and PDF export
BusinessHRM expense report with a spending trend line and a bar chart by category

Send your next invoice from tracked hours

Start free, connect the payment gateway you already use, and bill one client from the hours your team logged this month.

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How invoicing and finance works

How an hour of work becomes money in the bank

Each step reads from the last one, so nothing is typed twice between the timesheet and the payment.

  1. 1

    Work

    Time and milestones are tracked

    Hours logged on tasks and milestones reached on projects are already in BusinessHRM, approved by a manager.

  2. 2

    Bill

    Build the invoice from them

    Pull approved time and milestones onto an invoice, add expenses, tax and currency, or set it to recur.

  3. 3

    Collect

    Send it with a way to pay

    Clients pay by card or bank through your connected gateway, or you record an offline payment. Reminders and late fees go out on schedule.

  4. 4

    Report

    Reconcile and see the margin

    Payments reconcile against the invoice, and income against expenses shows what each project really earned.

What you get with Invoicing & Finance

Included on every plan, including the free Starter plan for unlimited users.

Invoices from real hours

Pull approved time and milestones straight onto an invoice. No spreadsheets, no missed billable time.

Get paid online

Connect your own gateway and let clients pay by card or bank. Invoices reconcile automatically when they do.

Expenses and reimbursements

Log expenses against projects, attach receipts, and roll them into the right invoice.

Credit notes, taxes and currencies

Handle refunds, credit notes, tax and multiple currencies cleanly, with e-invoice generation where you need it.

What changes once it is running

  • Stop leaving billable time on the tableInvoices built from tracked hours capture the minutes that used to fall through the cracks between tools.
  • Make paying you the easy partA payment link that takes card or bank removes the friction between sending an invoice and the money landing.
  • See true project marginExpenses logged against projects mean the profit you see is the profit you actually made.

Who it is for

  • Agencies and freelancersAnyone who bills for time and wants the invoice built from the hours, not rebuilt by hand.
  • Client-services teamsBusinesses that quote, deliver, and bill and want all three in one flow.
  • Finance and opsThe people who own cash flow and want billing tied back to real, tracked work.

Software this replaces

Get invoicing and finance without paying for a separate tool, and keep the rest of your business attached.

See all comparisons
  • FreshBooksTime-based invoicing and online payments, with the projects and CRM that feed them built in.
  • Zoho InvoiceInvoices and expenses in the same system as the work being billed.
  • QuickBooks (for billing)Client invoicing driven straight from tracked hours. You can keep QuickBooks for bookkeeping, and BusinessHRM has a QuickBooks integration.BusinessHRM vs QuickBooks (for billing)
AI built in

Chase money with one question

Ask the assistant what is outstanding. Through MCP, Claude can build the summaries finance would otherwise put together by hand.

How AI works in BusinessHRM Connect Claude
  • In-app AI chat

    "Which invoices are overdue, and by how many days?"

  • In-app AI chat

    "How much did we spend on software subscriptions this quarter?"

  • Claude, ChatGPT or Cursor via MCP

    "Summarise unpaid invoices older than 30 days, grouped by client."

  • Claude, ChatGPT or Cursor via MCP

    "What was income versus expenses last month for each project?"

Example prompts. The in-app chat answers questions and does not change records. Creating and updating records with AI happens through the MCP server, with the permissions of the person who connected it.

Invoicing & Finance questions, answered

Can I invoice directly from tracked time?

Yes. Approved time logs and milestones become invoice line items in one step, so billable work never leaks.

How do clients pay?

Clients pay online by card or bank through the gateway you connect, and the invoice reconciles automatically when payment lands. Supported gateways are Stripe, PayPal, Authorize.net, Razorpay, Paystack, Mollie, PayFast, Square, Flutterwave. You can also record offline payments.

Can I send recurring invoices and reminders?

Yes. Invoices can recur on a schedule, and payment reminders and late fees are handled for you.

Can I track expenses against projects?

Yes. Log expenses with receipts against a project and roll them into the right invoice, so project margin stays accurate.

Does it replace my accounting software?

It replaces client invoicing and payment collection. You can keep a dedicated accounting tool for bookkeeping, and BusinessHRM includes a QuickBooks integration.

Bill the work, collect the payment, see the margin

Start free and turn this month's approved hours into invoices your clients can pay online.

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Free forever for unlimited users. No credit card required.